Overview

Since 1972, Covenant House has served and advocated for youth and young families experiencing homelessness, human trafficking, and exploitation. Our overarching goal is to end homelessness among youth and young families by helping them achieve housing stability, heal from trauma, tap into their innate resilience, and hone their interests and skills to forge new pathways to independence. This work is carried out across Covenant House sites in 34 cities in the US, Canada, Mexico, Guatemala, and Honduras.

About the Role

In this role, you will report directly to the Coordinator, Development Operations, and will be responsible for supporting the Development department’s receivable and payable functions. Your primary focus will be on managing daily tasks related to gift entry and expense processing, with occasional administrative support provided to department leadership.

Play a vital role in supporting our mission by ensuring accurate donation tracking and financial processes, all while working in a purpose-driven, collaborative nonprofit environment!

Essential Duties and Responsibilities:

Accounts Payable:

• Assist in monitoring and tracking department expenses

• File and organize department contracts

• Submit invoices, check requests, credit card bills and expense reports

Accounts Receivable:

• Collaborate with the accounting department to properly record donations in CRM

• Maintain donation trackers, when needed, to supplement information in CRM

• Support pledge reminder and collection process via various systems including CRM

• Support tracking and record keeping for in-kind, stock, planned and other non-traditional gifts

• Assist with the reconciliation process of third-party donations for recording in the CRM

Additional responsibilities:

• Provide administrative and project support for department leadership as assigned

• Generate fundraising reports related to events, campaigns, specific donors, etc.

• Support collaborative solicitations between CHI and partnering sites

Required Knowledge, Skills and Abilities:

• Experience with spreadsheet software is a must, knowledge of pivot tables is a plus. Experience with Microsoft 365 (including Outlook, Teams, and Excel) or Google Suite for nonprofit.

• Excellent analytical and problem-solving skills

• Excellent verbal and written communication skills 

• Ability to work with multiple deadlines

• Detail-oriented and organized approach to task completion

• Commitment to the mission of Covenant House

Required Qualifications:

• 1-3 years of data entry, invoice and payment processing, and reconciliations.

Preferred Knowledge, Skills and Abilities:

• Previous nonprofit pledge management experience

• Demonstrated competence and familiarity with computer programs that support fundraising, including CRMs and project management software; experience with EveryAction and Asana

Travel Requirements

• Ability to travel twice per year to New York City for our two annual in-person traditions: our Staff Day of Renewal in September and our Holiday Celebration in January  

• Outside of the Staff Day of Renewal and Holiday Celebration, this position is 100% remote 

Our Community

Our critical mission demands that we have all voices at the table. A team of diverse people, perspectives, and experiences is smarter, stronger, and more effective for our young people. At Covenant House, every team member is valued, respected, heard, and supported, and we welcome honest and courageous self-reflection on any aspects of our work that are based on biased or outdated viewpoints. We deliberately create opportunities for our staff to grow and thrive.

Covenant House International is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind: CHI is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at CHI are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, belief, sex, sexual orientation, gender identity, national origin, veteran status, family or parental status, disability status, or any other status protected by the laws or regulations in the locations where we operate. CHI will not tolerate discrimination or harassment based on any of these characteristics and encourages all qualified applicants to apply.